IRS-Compliant Documentation
Without the Spreadsheet

Audit-ready documentation means your time records satisfy the three criteria the IRS and tax courts look for: (1) contemporaneous creation — the log was not reconstructed after the fact, (2) sufficient detail — each entry includes date, property, activity type, and hours, and (3) consistency with the tax return — the total hours on your log match what was reported on Form 8582. REPSShield generates records that satisfy all three criteria.

Form 8582 (Passive Activity Loss Limitations) is filed with your federal tax return to report passive activity losses and track the carryforward of unused losses. To claim REP status and deduct rental losses against ordinary income, taxpayers must demonstrate they exceed the 750-hour threshold and materially participate in each property. REPSShield's audit reports include a Form 8582 summary schedule that maps your hour totals and material participation status directly to the form's requirements, making CPA review faster and more defensible.

Yes. REPSShield generates shareable report links that give your CPA read-only access to your time log and summary schedule — no file download required. CPAs can view the report in their browser, verify the data, and download a PDF if needed. Shareable links expire after 30 days or can be revoked at any time.

Reports are exported as print-ready PDFs. Each report includes a cover page with the tax year and taxpayer name, a summary schedule showing total qualifying hours, material participation status per property, and a comparison to the 750-hour threshold, followed by an itemized log with one entry per row. The itemized log includes date, property address, activity category, description, hours logged, and the creation timestamp.

REPSShield's report format is designed to match the format recommended in IRS Publication 925 and the documentation standards referenced in tax court decisions involving REP status disputes, including Moss v. Commissioner, Jacobs v. Commissioner, and Robins v. Commissioner. The report structure follows IRS guidance on what constitutes adequate contemporaneous records. We recommend working with a qualified CPA or tax attorney to ensure your specific situation is properly documented.

Yes. REPSShield's reporting module lets you filter by date range (full year, custom range, Q1–Q4), specific properties, activity categories, or any combination. This is useful for generating mid-year progress reports for your CPA, creating property-level summaries for a sale or refinancing, or reviewing a specific activity type in detail.

If you cancel, your account enters a read-only grace period. You can view and export all your historical reports for 60 days after cancellation. After 60 days, your data is deleted. We recommend exporting a full-year PDF report before canceling, especially if you are mid-audit.